Student Visa Information

Visa Extension During the COVID-19 Outbreak

For all registered students (non-Thai citizens), Payap University continues to assist you in the making of this visa application during the Covid-19 outbreak. If you are requesting for a Visa Extension, please prepare the following required documents and contact the Visa Officer two weeks prior to your visa expiry date. Personnel shall return to work as usual on 22 June 2020 (Updated: 18 June 2020).

  • Request form for visa paperwork completely filled out
  • Copy of passport, visa & departure card
  • Copy of receipt (for tuition/fees)*
  • Copy of grade report
  • Copy of student I.D. card
  • One passport photo (1.5-inch size)
  • Visa Extension form (TM.7) completely filled out
  • Letter for Visa Extension from Payap University
  • Receipt of Notification form (TM.30) completely filled out
  • Visa extension fee is 1,900 Baht per person & pay at Chiang Mai Immigration

* The online registration period for the International College has been changed. You should be able to enroll courses online from 17 June 2020 (Updated: 17 June 2020).

Immigration Services for Students of Payap University

The Payap University will help all registered students (non-Thai citizens) extend their visas to make the full length of study at Payap legal. The contact person to assist with preparing your visa paperwork is the Visa Officer.

Visa Services Contact Room Email
Request for the first Visa Letter, Visa Extension, Change Visa Type, Visa Cancellation Ms. Chanitra W. PC 103 visa@payap.ac.th

Procedures:

Students need to submit the required documents two weeks prior to their visa expiration date. For your convenience, the following are the necessary forms which can be downloaded online:

To visit the Immigration website and view all visa forms, please visit http://www.chiangmaiimm.com/en/.

Visa Service Required Documents Remarks
Request for the first Visa Letter for a student visa (Non-Immigrant “ED” visa)
  • Receipt of Acceptance letter,
  • Pay a deposit of 6,4000 Thai Baht (receipt of deposit)
  • Pay courier charge of 1,600 Thai Baht if you are overseas
  • Please check relevant embassy/ consulate’s website for specifically required documents.
For new students.

Request for Visa Extension
  • Request form for visa paperwork completely filled out
  • Copy of passport, visa & departure card
  • Copy of receipt (for tuition/fees)
  • Copy of grade report
  • Copy of student I.D. card
  • One passport photo (1.5-inch size)
  • Visa Extension form (TM.7) completely filled out
  • Letter for Visa Extension from Payap University
  • Receipt of Notification form (TM.30) completely filled out
  • Visa extension fee is 1,900 Baht per person & pay at the Chiang Mai Immigration Office
For current students.

  • You MUST have an original “TM.30 Receipt of Notification” with your passport.
  • You MUST register for at least 12 credits in a semester for Undergraduate students and at least 9 credits in a semester for Graduate students.
Request for Visa extension of current student with family/dependents
  • Copy of Marriage Certificate and Copy of
    Birth Certificate for children notarized by the Consulate
    or Embassy of your home country
  • Form for Dependent Family completely filled out
  • Form for Visa Extension (TM.7) completely filled out
  • Recommendation letter for student’s family from Payap University
  • Visa extension fee is 1,900 Baht (per person) & pay at the Chiang Mai Immigration Office
For current student with family/dependents.

 

Request for Visa Cancellation
  • Request Form for Visa Cancellation completely filled out
  • 1 copy of passport with first page and page of last ED visa stamp
  • 1 copy of airplane ticket for departing Thailand
For graduating students.

  •  You MUST cancel your visa within 2 weeks after the last day of the semester at the Chiang Mai Immigration Office.
90-day Notification
  • Form for alien to notify of staying longer than 90 days (TM.47) completely filled out
  • Copy of passport, visa & departure card
For all overseas students, faculty and staff.

  • You must file this report within 15 days before, or 7 days after, your 90-day period expires. However, if you leave Thailand anytime during the 90-day period, then the day count will restart from 1 upon your re-entry into Thailand.
  • You MUST have an original “TM.30 Receipt of Notification” with your passport.
  • You MUST contact the Chiang Mai Immigration Office every 90 days.
Re-Entry
  • Re-entry permit form (TM.8) completely filled out
  • One passport photo (1.5 inch size)
  • Copy of passport, visa & departure card
  • Single-entry 1,000 Baht
  • Multiple-entry 3,800 Baht
For all overseas students, faculty and staff.

  • Every time you leave Thailand, it is advisable to apply for a “Re-Entry Permit,” otherwise your visa will be cancelled.

Visa Letter During the COVID-19 Outbreak

Visa Letter

Upon confirmation of acceptance into one of the International College programs, i.e., receipt of Acceptance Letter, international students will be required to pay a deposit of 6,400 Thai Baht. The entire amount of this deposit will go towards the tuition and fees paid later at registration. Upon receipt of deposit, the Admissions Office will issue a visa letter to the student. If you are overseas there is an additional 1,600 Baht for overseas courier charge (Total for overseas = 6,400 deposit + 1,600 postage = 8,000 Thai Baht).

This letter will be required when the student applies for a student visa in their home country. Students must take this letter to the Thai Embassy in their home country in order to obtain a 3-month non-immigrant visa category “ED”.  Once enrolled and entered in the Payap University system, the student will then notify our Personnel Office to obtain the appropriate student visa.

NOTE: If you are accompanied by your spouse and children who will not be able to apply for a visa extension through an employer or another school, be sure to bring an original or notarized copy of your marriage certificate to enable your spouse to remain in Thailand on your student visa. Bring original birth certificates for all of your children.

All students who do not have Thai citizenship must arrive in Thailand on a non-immigrant “ED” visa. If you have entered Thailand on a “visitor” (tourist) visa, you will have to leave the country, apply for a non-immigrant “ED” visa in another country (Malaysia and Laos are popular destinations) and then re-enter Thailand with a non-immigrant visa. If you need to do this, the Visa Officer can give you information about what specifically you will need for the Thai embassy in the country you will visit.

TM.30 “Receipt of Notification”

Students and staff applying for visa extensions, new visas and 90 day reporting MUST have an original “TM30 Receipt of Notification” with their passport.

The Receipt of Notification is from the TM30 form that is submitted by your landlord or place of residence.
If you do not have this receipt of notification please contact the owner of your house/residence as it is their responsibility to notify the immigration office of the “residence where alien has stayed”.

We strongly encourage you to get this BEFORE your next trip to immigration as any delay with visa extensions and 90 day reporting may result in a fine.

90 Day Reporting

Report to Immigration every 90 days (beginning the 90th day after you have arrived in Thailand) is required if you stay in Thailand longer than 90 days on an Education “ED” Visa. This is not the same as extending your visa and needs to be done every 90 days.

The 90 Day count starts from the date which  you enter Thailand. If you leave the country and re-enter, the day count starts at 1 in every case.  You are required to submit the 90 days report (TM.47) to the Chiang Mai Immigration Office 15 days before and up to 7 days after the end of the 90 days period. You MUST have an original “TM.30 Receipt of Notification” with your passport.


All foreign staff and students are here at the courtesy of the Thai government. The foreign staff and students of Payap University are fortunate to have trained staff assigned specifically to assists with the myriad issues and procedures related to work permit and visa procedures.

The University is not responsible for keeping each member of staff or student legal regarding their visa situation. It is the responsibility of each person holding a passport for a country other than Thailand to be in touch with the Visa Officer and to keep track of the dates when visas, visa extensions, work permits, and passports expire.

Last minute emergencies are expensive for everyone and can usually be avoided. You will find working with the Visa Officer very pleasant and efficient, particularly if you have ever tried to complete the required paperwork by yourself. Do your part to help.

Questions Checklist:

Please consult this check-list before contacting us with passport or visa questions. We strongly recommend that you:

  • Keep track of the time limit specified on your visa; ask if you are not sure.
  • Check your passport with a remaining validity of not less than 6 months. The validity of 18 months is required for one year visa application.
  • Visit the Visa Officer with your passport at least two weeks before your visa expires.
  • Carry a photocopy of your passport in your wallet in case of emergency, and keep the original some place safe.
  • Report to Immigration every 90 days (beginning the 90th day after you have arrived in Thailand) and fill out the “form for alien to notify of staying longer than 90 days”.  If you fail to do this, you can be fined severely or incarcerated.
  • If you plan to leave the country and then return after being in Thailand for 90 days or longer, you will need to get a re-entry permit. The re-entry visa request paperwork must be completed prior to your departure. For the re-entry permit, see the Visa Officer for advice and then apply directly at Immigration. You will need several copies of your passport, one two-inch passport photograph, and the re-entry fee. If you do not apply for a re-entry permit before you leave Thailand, and then you return, your previous non-immigration visa will become void and you will then have to leave Thailand again in order to re-apply for a non-immigrant visa and continue your studies at Payap University.

Useful Information for International Students

  1. If you are holding a Non-Immigrant Visa category “ED” and it is your first entry into Thailand, you will be given 90 days by Thailand immigration. Subsequently, you will need to extend your visa and do so at least 2-3 weeks before the expiration date. You can extend your visa in advance 30-40 days prior to your visa expiration date.
  2. You will be fined 500 baht per day (maximum 20,000 baht) after your visa expires (no more than 1 month expiration). After you pay your fine, you can proceed with your visa extension. If your visa has expired more than 30 days, your will have to leave Thailand and re-enter in order to extend your visa.
  3. Every time you leave Thailand, you will have to request “re-entry,” otherwise your visa will be cancelled.
  4. You will require a visa letter, extension letter, and visa category change letter, all of which are only valid for 30 days after the date issued.
  5. You need to report to the Chiang Mai Immigration Office every 90 days. This can be done 7 days in advance but no later than 7 days after the given due date. Note: If you do not report to the Chiang Mai Immigration Office (near the airport) within 7 days after the due date, you will be fined 2,000 baht. If you are arrested during this period, you will be fined 4,000 baht.
  6. If you leave the country, your 90-day count will start over again.
  7. If you wish to change your visa category, you will need to file your document at the Chiang Mai Immigration Office 15 business days before your visa expires (excluding Saturday, Sunday, and public holidays). You need to file the document at least 25-30 days prior to your visa expiration date to allow the document to be processed (excluding Saturday, Sunday, and public holidays)
  8. For visa category n.30 and tourist visas, if you do not have enough time to extend the visa before the expiration date, you can file another extension at the Chiang Mai Immigration Office. This will allow you 30 more days, with the exception of China, Myanmar, and South Korea, which allows for 7 days.
  9. For visa category change, the Chiang Mai Immigration Office will send your request to the Bangkok Immigration Office to process. In the interim, you will be given a visa extension and will be called for your visa approval hearing every 30 days until the Bangkok Immigration Office approves your visa category change.
  10. When you graduate, you must cancel your visa within 2 weeks after the last day of the semester at the Chiang Mai Immigration Office. The Chiang Mai Immigration Office requires all educational schools/institutions/universities to report and cancel student visa as soon as students graduate. The student visa becomes invalid once the student graduates even if the visa expiry date is several months later.
  11. For graduates whose visa expire around the same time as their graduation and would like to extend their stay for other business, they can file their extension request at the Chiang Mai Immigration Office for another 7 days. This can only be done once.
  12. For visa extensions, you will need to file your documents at the Chiang Mai Immigration Office. For visa category change and 90 day reporting, you can contact the Immigration Office at the Chiang Mai Immigration Building, at 71 Moo 3, Sanambin Road, Suthep, Muang Chiang Mai, Chiang Mai 50200 (near the airport).
  13. You are not allowed to work while on a student visa in Thailand.

For all student visa issues, please contact the Visa Officer.

Visa Overstay Information

Updated: 27 November 2015
Announcement from the Immigration Bureau that the Minister of the Interior issued a new order regarding classes of aliens ineligible for admission to the kingdom of Thailand. The new order will be enforced on 20 March 2016.

Below is the detail of the new order publicized by the Immigration Bureau with regard to overstayed aliens.
1.    Alien Surrendered to Authorities:
1.1    An alien who overstays more than 90 days (after visa expires) will be banned from re-entering the country for 1 year, starting from the departure date.
1.2    An alien who overstays more than 1 year (after visa expires) will be banned from re-entering the country for 3 years, starting from the departure date.
1.3    An alien who overstays more than 3 years (after visa expires) will be banned from re-entering the country for 5 years, starting from the departure date.
1.4    An alien who overstays more than 5 years (after visa expires) will be banned from re-entering the country for 10 years, starting from the departure date.
2.    Alien Being Arrested and Prosecuted:
2.1    An alien who is caught overstaying less than 1 year (after visa expires) will be banned from re-entering the country for 5 years, starting from the departure date.
2.2    An alien who is caught overstaying more than 1 year (after visa expires) will be banned from re-entering the country for 10 years, starting from the departure date.
3.    This rule does not apply to:
3.1    An alien who departs the country before the age of 18.
3.2    An alien who departs the country before this rule was enforced.

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Last modified on: Oct 22, 2020 @ 9:16 AM